Confirm location and timing
Verify the terminal, berth, agent contact, ETA, ETD, UTC offset, and a preferred work window. Label provisional details clearly. Check the permitted route onboard with the actual port and vessel contacts rather than relying on a generic port guide.
Confirm scope and authority
Make sure the written task, commercial approval, applicable approval route, parts assumptions, and required final document are understood. Name the person who can authorize a change when new information appears.
Confirm access and closeout
Arrange any required escort, safety briefing, work authorization, tools, isolation, and attendance acceptance through responsible personnel. Agree the update recipient, next update time, and expected closeout package. Keep outstanding items visible rather than marking them complete prematurely.
Information to prepare
- Agent, berth, timing, and UTC offset
- Accepted scope and authorization
- Access and safety arrangements
- Reporting and change-approval contacts